Uploading and Administration

Once the images have been produced they are uploaded to our work server. From there the Staff move them onto the archive server and they are checked by the Catalogers for quality and accuracy. It is the Cataloger’s discretion to deem the digitization of an order complete. The Cataloger may send an order back to the Scanning Technicians for correction or rescanning of any or all images in the order. Time allowing, the Scanning Technician who produced the image the first time will be asked to correct it. After cataloging, the JPGs are added to the Art & Architecture Images collection for the use of UO affiliates. A copy of the TIFs will remain on the hard drive of the scanning station, space permitting, for the duration of the term.

A. Connecting to the work server

1. The PC automatically reconnects to the artcourses-Work server when logging into Windows using the vrc-student account

2. The server connection on the Macs must be reestablished upon every login

i. Go > Connect to server

ii. Choose the ambrosia01\artcourses-Work smb connection from the list

iii. Enter the vrc-student password

3. Navigate to the student folder

B. Uploading the images

1. Open a window for the hard drive

2. Navigate to the Scans folder

3. Highlight and drag all the new TIFs from the “Temporary folder for tifs” on the hard drive to the “Temporary folder for tifs” folder on the server. The transfer may take several minutes

4. Highlight and drag all the new JPGs from the “Temporary folder for jpegs” on the hard drive to the “Temporary folder for jpegs” folder on the server. The transfer may take several minutes

5. Delete all the JPGs from the folder on the hard drive

6. Move all the TIFs from the “Temporary folder for tifs” on the hard drive to the “Tifs for archiving” folder on the hard drive

C. Order Tracking Sheet

1. Fill out the Order Tracking Sheet

D. Submitting the order to the Catalogers

1. Place the completed order, including Order Forms and materials, on the counter outside the Lab for the Catalogers